Job description for Administrative Assistant

What is the role of administrative assistant?

Administrative Assistants are required to organize scheduling for meetings, facilitation in taking minutes and recording presenters. They can also record state papers, act as aides to their senior officers by attending visits and organizing menus for various social functions.

Job requirements of administrative assistant

– Ensures that all correspondence, appointments, and requests are processed in a timely manner.
– Responding to inquiries and bookings from prospective and existing clients.
– Manages daily business operations by delegating tasks to clerical and administrative staff members.
– Maintains order and separation of duties within the office.
– Completes administrative projects and other tasks as needed.
– Prepares reports using Word, Excel, and PowerPoint.
– Serves as a liaison with potential and existing clients.
– Distributes information regarding upcoming events or meetings.
– Keeps the office organized and professional.
– Acts as the primary point of contact for all members of the organization and its external relationship partners; i.e., clients, vendors, etc.
– Coordinates meetings and schedules with the appropriate team members; i.e., project managers, development leads, technical leads, etc.
– Ensures that all communications are conducted in a courteous manner; i.e., voicemails, email, etc.
– Maintains accurate and up-to-date records of all transactions; i.e., emails, phone calls, etc.

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